Rnb Roma Inc.
Last updated on 31 August 2026
Rnb Roma Inc. is a music and culture promotion company registered in Canada and operating from its office at Suite 7 2450 Dunwin Dr, Mississauga - L5L 1J9, Canada (CA). The services described throughout this website are developed and operated by the developer RNBRoma, and this Privacy Policy explains how those services handle personal information.
We respect your privacy and we take the protection of your personal information seriously. This document describes the types of information we collect, the reasons we collect it, the ways we use it, and the choices you have about how your information is handled. We wrote this policy in plain language so that you can make an informed decision about using our website, our forms, and our promotion programs.
By accessing this website or by submitting information through our contact forms, you acknowledge that you have read and understood the practices described in this Privacy Policy. If you do not agree with any part of this policy, we ask that you refrain from submitting personal information through our website and that you contact us directly using the details provided in the final section.
We may update this policy from time to time, and we will publish any changes on this page. The date at the top of the document always shows when the policy was last revised, so you can check whether anything important has changed since your last visit.
This Privacy Policy applies to the website located at www.rnbroma.buzz and to the services that Rnb Roma Inc. offers through that website, including artist development programs, live event production, radio and playlist promotion, brand partnerships, studio and rehearsal services, and merchandise and distribution.
The policy covers information we collect when you visit the website, when you complete a contact form, when you send us an email, when you telephone our office, and when you engage us for any of our services. It also covers information collected through our communication tools and any related promotional channels that we operate.
This policy does not apply to websites operated by third parties, even when those websites are linked from our pages. It also does not apply to information that you share directly with other companies, platforms, or venues, because those organizations are responsible for their own privacy practices under their own terms and policies.
If you are an artist, a venue, or a brand partner working with us under a written agreement, the specific terms of that agreement may impose additional data handling requirements. Where such an agreement exists, it governs alongside this policy, and the stricter requirement always applies.
You may provide personal information to us in several ways, and the amount of information you share is your own choice. When you complete the contact form on our website, we collect the name and email address that you enter, together with any subject line and message content that you choose to include.
When you telephone our office at +12243786293, we may take notes about the purpose of your call and your contact details so that we can follow up with you. When you send an email to inquiry@rnbroma.buzz, we receive the content of that email, including your email address and any information you include in the body of the message.
When you engage us for a service, we may collect additional information needed to deliver that service. For an artist development program this may include your stage name, your legal name where required for contracts, your performance history, samples of your music, and your preferred contact method. For a live event this may include your role in the event, your availability, and your technical requirements.
We only collect the information that is reasonably necessary for the purpose you contacted us about. We do not ask for sensitive data unless it is genuinely required, and we never ask you to provide financial card details through our website forms.
Like most websites, we automatically receive certain technical information when you visit our pages. This information helps us understand how the website is used, which pages are popular, and how we can improve the experience for visitors.
This technical information may include your internet protocol address, the type of browser you are using, the type of device you are using, the operating system of your device, the date and time of your visit, the pages you view, the approximate region from which you connect, and the referring website that brought you to us.
We use this information in aggregate form to measure website performance and to diagnose technical problems. In most cases, this data cannot be used to identify you personally, and we do not attempt to link it to any specific individual without a legitimate reason to do so.
Automatic information is collected through standard web technologies such as server logs and analytics tools. We configure these tools to minimize the amount of data collected and to retain the data only for as long as it is useful for improving the website.
We use the personal information we collect for clear and limited purposes. The primary purpose is to respond to your enquiries, to provide the services you request, and to manage our relationship with you as a client, artist, venue, or partner.
Specifically, we may use your information to answer your messages, to prepare quotes and proposals, to schedule consultations and studio sessions, to produce live events, to coordinate radio and playlist placement, to manage merchandise orders, and to send you information about your own projects and campaigns.
With your permission, we may send you occasional updates about the music scene, about our programs, or about opportunities that we believe are relevant to your work. You can ask us to stop sending these updates at any time by replying to any message you receive or by contacting us directly.
We may also use aggregated and anonymized information for internal research, for reporting, and for improving the quality of our services. This aggregated data never identifies you personally, and we treat it as our own business information rather than as your personal data.
We process personal information on a small number of legal bases that are recognized by privacy laws in Canada, including the Personal Information Protection and Electronic Documents Act and comparable provincial laws.
The first basis is your consent. When you submit a contact form, send us an email, or telephone our office, you consent to our collection and use of the information you provide for the purpose of responding to you. You may withdraw your consent at any time by contacting us, and we will honour your request without penalty.
The second basis is the performance of a contract. Where you have engaged us for a service under a written agreement, we process the information needed to deliver that service and to meet our obligations under the agreement.
The third basis is our legitimate business interest in operating our company effectively. This includes keeping records of our business dealings, managing our own files, protecting the security of our systems, and complying with reasonable requests from our professional advisors. We balance our interests against your privacy rights before relying on this basis.
We work with a small number of third party service providers to operate our website and our services. These providers are carefully chosen and are contractually required to handle personal information only on our instructions.
Our website hosting provider stores the files that make up the website on secure servers. Our analytics provider processes aggregate technical data to help us understand website usage. Our email provider helps us send and receive messages, including messages to and from people who contact us.
For live events, we may coordinate with technical suppliers such as sound and lighting companies, security providers, and venue operators. For merchandise, we may share order details with printing and fulfillment partners so that products reach the correct address.
We review our service providers regularly and we expect them to maintain reasonable security and privacy standards. Where a provider operates outside Canada, we apply the safeguards described in the section on international data transfers.
We keep personal information only for as long as it is needed for the purpose for which it was collected, or as required by law. When the information is no longer needed, we delete it or anonymize it so that it can no longer identify a person.
Contact form submissions and the emails that accompany them are retained for a reasonable period so that we can answer questions, follow up on enquiries, and keep a record of our business correspondence. Most correspondence is reviewed and cleared within a few years of the last message.
Information held for active client relationships, such as artist development files or event records, is retained for the duration of the relationship and for a reasonable period afterwards to support accounting, insurance, and legal requirements.
Server logs and aggregate analytics data are retained for the shortest period that still allows us to monitor the performance of the website, after which they are removed or anonymized automatically.
We apply reasonable administrative, technical, and physical safeguards to protect personal information against loss, theft, unauthorized access, disclosure, copying, use, or modification.
Our website is served over a secure connection, and the data we transmit between your browser and our servers is protected with standard industry encryption. Access to the systems that store your information is limited to the people who need it to perform their duties, and we use strong passwords and other access controls.
When we share information with service providers, we require those providers to apply comparable safeguards and to notify us of any security incident affecting your information.
No method of transmission over the internet is completely secure, and we cannot guarantee the absolute security of any information you send to us electronically. However, we monitor our systems and we act promptly if we become aware of any vulnerability or breach.
You have the right to access the personal information we hold about you, and you may ask us to correct any information that is inaccurate or incomplete. Under Canadian privacy law, you also have the right to request that we delete your information or limit how it is used, subject to legal and contractual obligations.
To exercise any of these rights, send a written request to the address or email listed in the Contact Us section. We will respond to your request within a reasonable period, normally within thirty days, and we will explain any step we cannot take and why.
We may ask you to verify your identity before we process a request, to make sure that we do not disclose your information to anyone else. We will never charge you a fee simply for asking about the information we hold.
If you are not satisfied with how we handled your personal information, you may lodge a complaint with the Office of the Privacy Commissioner of Canada or with the provincial privacy authority that applies to you. We ask that you contact us first so that we have the opportunity to resolve the matter.
Our website and our promotion programs are directed at adults who work in the music industry, including artists, venue operators, promoters, and brand representatives. We do not knowingly collect personal information from children under the age of thirteen.
If you are a parent or guardian and you believe that your child has submitted personal information to us without your consent, please contact us using the details in the Contact Us section. We will review the matter and delete any personal information that a child has provided to us as quickly as possible.
We recommend that parents supervise their children when they browse the internet and that they talk to their children about the importance of privacy and about not sharing personal information online without permission.
Because our services require contractual capacity and the ability to handle professional responsibilities, we do not offer artist development or event production services to minors without the involvement of a parent or legal guardian.
Rnb Roma Inc. is based in Canada, and the majority of the personal information we handle is stored on servers located in Canada and the United States. Where information is transferred across borders, we ensure that it is protected by appropriate safeguards.
Some of our service providers, such as analytics and email providers, may process data from servers in other countries. In every case, we rely on providers that maintain privacy commitments that are recognized as adequate for transfers of personal information, and we require them to protect the data to a standard comparable to Canadian law.
When you contact us about international projects, such as radio placements or distribution outside Canada, the details needed for that specific service may be shared with the international partner involved. We share only the minimum information required and we instruct the partner to use it only for that purpose.
If you have questions about a specific transfer, or about the safeguards we rely on, you are welcome to ask us through the contact details provided below.
Our website may contain links to external websites, such as streaming platforms, social media profiles, venue pages, and partner sites. These external websites are operated by their own organizations and are not under our control.
When you follow a link to an external website, the privacy practices of that website apply to the information you provide there. We encourage you to review the privacy policy of any website you visit before you submit personal information to it.
We are not responsible for the content or the privacy practices of external websites, and a link on our pages does not mean that we endorse the website or its practices.
We do share links to streaming platforms where your own music is available, so that fans can listen to your releases. Those platforms are responsible for their own collection and use of listener data under their own terms.
We may revise this Privacy Policy from time to time to reflect changes in our services, changes in the law, or changes in our business practices. We will post any revised policy on this page, and the revision date at the top of the document will be updated.
If a change is significant, such as a new use of personal information or a new type of data we collect, we will take reasonable steps to bring the change to your attention, including posting a notice on our website.
Where the law requires your consent for a particular change, we will seek your consent before we apply the new practice to information you have already provided to us.
Your continued use of our website or our services after a revised policy has been posted means that you accept the revised policy, subject to any consent requirements described above.
If you have any questions about this Privacy Policy, about the information we hold about you, or about your privacy rights, you are welcome to contact us. We will respond to every request as quickly as we can.
You can reach us by email at inquiry@rnbroma.buzz, by telephone at +12243786293, or by mail at Rnb Roma Inc., Suite 7 2450 Dunwin Dr, Mississauga - L5L 1J9, Canada (CA).
When you contact us about a privacy matter, please provide enough detail for us to identify the information in question. We may ask you to verify your identity before we disclose any personal information to you.
We value the trust you place in us, and we will always treat your personal information with the same care that we would want applied to our own.